TL;DR

Office & Travel Manager: Supporting global travel coordination for Flo teams while partnering closely with the Office Manager on day-to-day office operations in our Vilnius office with an accent on managing multiple requests simultaneously. Focus on managing end-to-end business travel bookings including flights, accommodation, visas, and ground transportation.

Location: In-person collaboration and work in a hybrid model, with 3 days per week spent in the office in Vilnius

Salary: Starting from 2600 EUR based on experience

Company

Flo is the world’s #1 health & fitness app worldwide on a mission to build a better future for female health.

What you will do

  • Manage end-to-end business travel bookings including flights, accommodation, visas, and ground transportation.
  • Act as the main point of contact for employees requiring travel support and manage last-minute travel changes.
  • Partner with the Office Manager on daily workflows and assist in coordinating with vendors and building management.
  • Support office logistics including equipment, supplies, and workspace coordination.
  • Support planning and logistics for company events, offsites, and team gatherings.
  • Handle ad-hoc operational issues and support the team with logistical needs.

Requirements

  • 3+ years of experience in office management, workplace operations, travel coordination, or administrative operations.
  • Experience coordinating international business travel.
  • Strong organisational and time-management skills with the ability to manage multiple requests simultaneously.
  • Excellent communication and stakeholder management skills.
  • Comfortable working in a fast-paced, operational environment.
  • Proficiency with Google Workspace, Slack, and spreadsheets.

Nice to have

  • Experience in a tech or international company.
  • Experience using corporate travel tools (e.g. TravelPerk, Navan, Concur).
  • Previous experience supporting office operations or workplace management.

Culture & Benefits

  • Competitive salary and annual reviews.
  • Opportunity to participate in Flo’s performance incentive scheme.
  • Paid holiday, sick leave, and female health leave.
  • In-person collaboration and work in a hybrid model, with 3 days per week spent in the office.
  • 5-week fully paid sabbatical at 5-year Floversary.
  • Flo Premium for friends & family, plus more health, pension and wellbeing perks.