TL;DR
Executive Business Partner (Management): Supporting technical leaders and managing NYC office operations with an accent on executive support, office logistics, and coordination. Focus on managing calendars, travel, recruiting coordination, and ensuring smooth operations in a fast-moving AI startup environment.
Location: Must be based in New York City, NY, USA
Salary: $200,000 - $250,000 USD per year
Company
Thinking Machines Lab empowers humanity by advancing collaborative general intelligence, building widely used AI products and open-source projects.
What you will do
- Manage calendars, schedule meetings, and coordinate travel for 3-4 technical leaders
- Serve as primary contact between supported leaders and the company
- Own NYC office operations including logistics, swag, supplies, and event planning
- Support recruiting coordination efforts
- Track projects and commitments to ensure nothing falls through the cracks
Requirements
- Must be based in New York City, NY
- 4+ years of executive or administrative support experience, ideally in AI labs or tech startups
- Experience supporting technical leaders such as engineers or researchers
- Proven professionalism and discretion with sensitive information
- Experience managing satellite office and coordinating across time zones
- Ability to adapt to fast-changing roles and challenges proactively
Nice to have
- Experience supporting diverse teams and adapting communication styles
- Having followed an executive to a new company
Culture & Benefits
- Visa sponsorship and relocation support as needed
- Generous health, dental, and vision benefits
- Unlimited PTO and paid parental leave
- Work in a fast-moving AI startup environment