TL;DR
Executive Operations Partner: Supporting APAC & Japan General Managers with organizational support, calendar management, and event planning with an accent on coordinating high-velocity operations and internal communications. Focus on proactively resolving time-sensitive issues, managing complex schedules, and fostering team culture.
Location: Hybrid, must be based in Tokyo, Japan. Requires in-office work on Mondays, Tuesdays, and Thursdays.
Company
Notion is a product company providing a seamless workspace for documents, notes, projects, calendar, and email, integrated with AI, serving millions of users globally.
What you will do
- Provide organizational support to APAC & Japan General Managers for efficient operations.
- Manage and prioritize executive calendars, organize meetings, and track action items.
- Coordinate and book travel, accommodation, and dining arrangements for executives.
- Handle executive expense management.
- Assist with internal communications and logistics for regional events and town halls.
- Organize team offsites and initiatives to build community and recognize employees.
Requirements
- 3+ years of Executive Operations or Assistant experience in a fast-growing startup or multi-national company.
- Strong organizational skills and attention to detail, with the ability to anticipate executive needs and prioritize.
- Effective communication skills in both English and Japanese with local, regional, and global stakeholders.
- Experience organizing large-scale internal events and multi-day executive offsites.
- Proven ability to build relationships at all organizational levels and maintain confidentiality.
- Curiosity and willingness to adopt AI tools for smarter work.
Nice to have
- Fundamental business acumen to understand and synthesize business updates.
- Passion for the Notion product and prior usage.
Culture & Benefits
- Emphasis on in-person collaboration with required in-office work on Mondays, Tuesdays, and Thursdays.
- Opportunity to work in a fast-paced environment supporting senior leadership.
- Team-oriented culture focusing on connection and recognition through events.
- Commitment to diversity, equity, and inclusion, providing reasonable accommodations.