TL;DR

Administrative Business Partner (AI): Supporting complex calendar management for leaders and key team members across departments, handling expenses, organizing team offsites or meetings, and managing travel arrangements with an accent on internal and external meetings coordination. Focus on facilitating effective communication and collaboration within the team and with external partners.

Location: Based in San Francisco, CA, with a hybrid work model of 3 days in the office per week.

Salary: $62.98 – $69.71 per hour

Company

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity.

What you will do

  • Manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments.
  • Coordinate internal meetings, including scheduling, forecasting, and resolving scheduling conflicts.
  • Plan and organize travel itineraries, ensuring smooth and efficient travel experiences for leaders.
  • Process and manage expense reports, ensuring timely submission and adherence to company policies.
  • Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives.
  • Facilitate effective communication and collaboration within the team and with external partners.

Requirements

  • 4-7 years of administrative experience in a fast-paced environment.
  • Proven track record of managing internal meetings, scheduling, and conflict resolution.
  • Experience in managing travel arrangements, including flight/transportation and lodging.
  • Proficient in Google Suite for calendaring and communication.
  • Exceptional organizational skills and attention to detail.
  • Strong communication and interpersonal skills.

Culture & Benefits

  • Mission-driven, kind, and thoughtful group.
  • Work environment that fosters collaboration, open communication, and authenticity.
  • Relocation assistance to new employees.